Policies & Procedures
Updated 7/28/2023
All reservation requests are subject to the following policies. Please note that these policies are subject to change at any time given the University's Standards & Guidelines:
- Alcohol and Drug Policies
- Per University Policies on Alcohol and Drugs, alcohol and illegal drugs are not permitted in the Global Hub.
- Approving Reservation Requests
- All reservations requests are pending until approved by Pitt Global Hub staff.
- Reservations that request use of any Global Hub technology (Experience Wall Screen, microphones, Nook screens) require a Hub staff member present. Approval of these reservations is contingent upon staffing availability.
- Changes to Reservations
- The Pitt Global Hub staff reserves the right to change reserved space to serve the greatest number of programs. The Global Hub staff will notify event hosts of any changes as soon as possible.
- Host Liability
- By creating and confirming reservations at the Pitt Global Hub, event hosts accept full responsibility for actions and conduct during their reservation, including making sure they are aware of:
- all risks and dangers that could arise during the anticipated activity (including potential transmission of COVID-19)
- how to exercise reasonable care to avoid or minimize those risks and dangers (including strict adherence to the Student Code of Conduct for Fall 2020)
- Event hosts are liable for damages to furniture, technology, and any other items belonging to the Pitt Global Hub during the duration of an event. Hosts will be asked for an account number for billing purposes.
- All reservable spaces come with furniture "as is." If you require assistance with furniture set up and arrangement, please indicate this when submitting your request.
- By creating and confirming reservations at the Pitt Global Hub, event hosts accept full responsibility for actions and conduct during their reservation, including making sure they are aware of:
- Strikes and Restrictions
- The Pitt Global Hub staff retains the right to enforce restrictions on future reservation privileges for failure to adhere to any of the above policies, as well as the following:
- No Show: your organization did not show to your confirmed reservation and failed to alert Pitt Global Hub staff of cancellation prior at least 24 hours ahead of time.
- Not adhering to reservation start/end times and other agreed upon reservation details, such as equipment use: your organization failed to arrive on time to your confirmed reservation, and/or failed to conclude the event at the time confirmed and approved, and/or failed to alert Pitt Global Hub staff of any necessary adjustments or changes needed
- Not cleaning up after the event concluded: Your organization failed to wipe tables, discard of trash, and/or return furniture to its place when the event concluded
- If an organization accrues three strikes, the Pitt Global Hub reserves the right to restrict future reservations for the duration of the academic year.
- The Pitt Global Hub staff retains the right to enforce restrictions on future reservation privileges for failure to adhere to any of the above policies, as well as the following: