Event Policies & Procedures

Policies & Procedures

Updated 8/20/2020

All reservation requests are subject to the following policies. Please note that these policies are subject to change at any time given the University's Standards & Guidelines:

  • COVID-19 Policies
    • As stipulated by the Meetings, Conferences, Events and Guests Standards & Guidelines:
      • The University encourages meetings, events, and gatherings to be held remotely and in-person gatherings should only be held when there is an identifiable function that cannot be achieved when held remotely. Any reservation requests for an in-person meeting, event, or gathering will be subject to further justification and must be approved by senior staff. The Pitt Global Hub reserves the right to reject or require amendments to any reservation request.
      • Reservation requests must comply with all applicable regulations, including the Pennsylvania Department of Health's regulations regarding the size of gatherings and the University's Shared Spaces Standards & Guidelines.
      • All participants in in-person meetings, events, and gatherings must adhere to the University's Health Standards & Guidelines.
    • All student groups should adhere to the Student Activities Standards & Guidelines.
    • Hub staff may be on-site in a limited capacity in the Guarded Risk posture. Any hosts submitting reservation requests that are approved in the Guarded Risk posture will be notified of availability of event assistance and technology.
    • The Pitt Global Hub will only consider approving reservation requests in the Guarded Risk posture. All reservation requests for an in-person meeting, event, or gathering will require further justification.
    • The Pitt Global Hub staff reserves the right to reject or require amendments to any reservation requests.
  • Changes to Reservations
    • The Pitt Global Hub staff reserves the right to change reserved space to serve the greatest number of programs. The Hub staff will notify event hosts of any changes as soon as possible.
  • Host Liability
    • By creating and confirming reservations at the Pitt Global Hub, event hosts accept full responsibility for actions and conduct during their reservation, including making sure they area ware of:
      • all risks and dangers that could arise during the anticipated activity (including potential transmission of COVID-19)
      • how to exercise reasonable care to avoid or minimize those risks and dangers (including strict adherance to the Student Code of Conduct for Fall 2020)
    • Event hosts are liable for damages to furniture, technology, and any other items belonging to the Pitt Global Hub during the duration of an event. Hosts will be asked for an account number for billing purposes.
    • All reservable spaces come with furniture "as is" and have been arranged to allow for proper social distancing measures. Furniture cannot be moved and rearranged.
  • Strikes and Restrictions
    • The Pitt Global Hub Staff retains the right to enforce restrictions on future reservation privileges for failure to adhere to any of the above policies, as well as the following:
      • No Show: your organization did not show to your confirmed reservation and failed to alert Pitt Global Hub staff of cancellation prior at least 24 hours ahead of time.
      • Late Arrival: your organization failed to arrive on time to your confirmed reservation and failed to alert Pitt Global Hub staff of any necessary adjustments or changes 
    • If an organization accrues three strikes, the Pitt Global Hub reserves the right to restrict future reservations for the duration of the academic year.